The Greer County County Clerk
Tiffany Buchanan serves as the Greer County County Clerk. She has held the office since 2021. She is a Republican, and she lists Mangum as her hometown. The County Clerk is the county recorder, the officer who registers deeds and keeps the county's land records. Voters in Greer County elect the person who fills this seat.
Shawn Johnson works as the First Deputy and helps run the daily work of the office. The clerk's desk sits on the second floor of the courthouse in Mangum. People who record a new deed, search a mortgage, or request a copy of a recorded document come to this counter. The office is a separate seat from the Court Clerk, even though both work in the same building.
Greer County County Clerk
County Clerk: Tiffany Buchanan
106 E. Jefferson, 2nd floor
Mangum, OK 73554
Mailing: P.O. Box 207, Mangum, OK 73554
Phone: 580-782-3664
Fax: 580-782-3803
Email: greercoclerk@gmail.com
Hours: 8:00 a.m. to 4:00 p.m.
Note: The County Clerk uses a post office box for mail, so send written requests to P.O. Box 207 rather than the street address.
What the Greer County County Clerk Does
The job of the Greer County County Clerk reaches well past land records. The office serves as the registrar of deeds and the custodian of county records. It also acts as secretary to the county boards. That means the clerk posts meeting agendas and writes down what each board decides. The clerk reviews claims filed against the county and prepares warrants so approved bills get paid.
Staff keep the county's financial ledgers and handle payroll for county workers. The office coordinates insurance and retirement plans too. State law requires the clerk to keep a posted list of open-record copy fees. The State Auditor and Inspector reviews the office each year to confirm the county's money is handled the right way.
- Register and file deeds, mortgages, liens, and plats
- Serve as secretary to the county boards
- Post board agendas and record board proceedings
- Review claims and prepare warrants for payment
- Keep financial ledgers and handle county payroll
- Coordinate county insurance and retirement plans
Records the Greer County Clerk Holds
The Greer County County Clerk keeps the records that show who owns land and who holds a claim against it. Deeds and mortgages make up the bulk of these files. The office also records liens, releases, easements, plats, and similar property documents. Plats are the survey maps that lay out lots and blocks within the county. Beyond property, the clerk stores the minutes and agendas of the county commissioners and the other boards, along with the claims the county pays.
These are public records, open for anyone to inspect under state law. Court case files are a different matter. Lawsuits, criminal cases, divorces, probate estates, and marriage licenses are filed with the separate Greer County Court Clerk, not the County Clerk. The line between the two offices trips up many people, so it pays to know which clerk holds the record before you make a trip or a call.
Greer County Land Records Online
Greer County puts its recorded land records online through the OKCountyRecords portal. The county links directly to the Greer search at okcountyrecords.com/search/greer. The system lets you search recorded documents from a computer at any hour of the day. Indexed data reaches back to November 2009, and scanned images of the documents go back to July 2013. New records are added in real time as the office records them.
Anything recorded before those dates may exist only in the paper books at the courthouse. The online search supports several fields. You can look by a party name, by a document book and page, by a series year, or by an instrument number. The table below lists the search fields the Greer County portal offers and the format each one expects.
| Field | Type | Notes |
|---|---|---|
| Name | Text | Use "Last, First" or a business name, such as Smith, John. |
| Party Type | Dropdown | All parties, Grantees, or Grantors. |
| Book | Text or dropdown | Pick from the linked book list. |
| Page | Text | Enter the page number. |
| Additional book and page | Control | Adds a second book and page to the query. |
| Series | Dropdown | All series, or a year from 2026 back to 2009. |
| Instrument Number | Text | Search by the recorded instrument number. |
Note: The online index starts in late 2009, so a deed or mortgage older than that often must be pulled from the paper books at the County Clerk's office.
How to Search Greer County Land Records
The OKCountyRecords portal follows a simple flow once you know the fields. The steps below walk through a basic land records search for Greer County.
- Open the OKCountyRecords portal and choose the Greer County search.
- Enter a name in Last, First order, or type a business name such as Smith, John.
- Set the party type if you want only grantors or grantees, or leave it on all parties.
- Add a book and page, a series year, or an instrument number when you know one.
- Run the search and review the indexed results for the document you need.
- Request a copy of the recorded document in person, by mail, or by phone.
Greer County County Clerk Fees
The Greer County County Clerk charges set fees for recording and copying documents. Oklahoma law fixes most of these amounts, and the office posts them on the county fee page. The first page of a deed or mortgage costs eight dollars, with two dollars for each added page of the same instrument. A records preservation fee applies to each recorded document. Copies and certifications carry their own small charges.
| Service | Cost |
|---|---|
| Recording first page of deeds, mortgages, and certain documents | $8 |
| Each additional page of the same instrument | $2 |
| Records preservation fee, per recorded document | $10 |
| First page of a non-conforming document | $25 |
| Additional non-conforming page | $10 |
| Extra legal descriptions over 25 per page | $1 each |
| Documentary stamp tax | $0.75 per $500 or fraction |
| Plat of one block or less | $10 |
| Plat of more than one block | $25 |
| First page mechanic's or materialmen's lien | $10 |
| Preparing and mailing a lien notice | $5 plus postage |
| Photographic copies of records | $1 per page |
| Certification to any copy | $1 |
Note: Recording a deed adds the eight dollar first page fee and the ten dollar preservation fee together, so confirm the full total with the office before you mail a payment.
Contacting the Greer County Clerk
There is more than one way to reach the Greer County County Clerk. The office sits on the second floor of the courthouse at 106 E. Jefferson in Mangum. Walk-in visits work best during the regular hours of eight in the morning to four in the afternoon. Mail and recorded documents go to the post office box rather than the street address. The clerk also answers questions by phone, by fax, and by email.
- In person: 106 E. Jefferson, 2nd floor, Mangum
- By mail: P.O. Box 207, Mangum, OK 73554
- By phone: 580-782-3664
- By fax: 580-782-3803
- By email: greercoclerk@gmail.com
A clear request speeds the work at the counter. Give the names on the document, a book and page or instrument number if you have one, and the kind of copy you need. The clerk can then locate the record and tell you the exact fee before you pay.
Open Records in Greer County
Land records and board records in Greer County are open to the public. The Oklahoma Open Records Act, found at 51 O.S. § 24A.1 and the sections that follow, lets people inspect and copy records held by public bodies. That right comes with lawful copy fees and a few narrow exceptions. The County Clerk follows this law when someone asks to see a recorded document or a set of board minutes. You can read the statute in the Legislature's copy of Title 51.
The Act also sets the rule on fees. Section 24A.5 says a public body must give reasonable access and may charge a fair fee to copy a record. The clerk keeps a posted list of those copy fees, which is one of the office's duties under state law. Most property and board records carry no special bar. Some personal identifiers, such as Social Security numbers, are masked or removed before a record goes out to the public.
County Clerk vs Court Clerk
Greer County splits its records work between two clerks, and people often mix them up. The County Clerk handles land and county business records. The Court Clerk handles court cases. If you need a deed, a mortgage, a lien, a plat, or county board minutes, the County Clerk is the right office. If you need a lawsuit file, a criminal case, a divorce decree, a probate estate, or a marriage license, that work belongs to the Court Clerk.
The two offices share the same courthouse, yet they keep separate records, separate indexes, and separate fees. Searching the wrong office is the most common cause of delay. For court case files and dockets, start with the Greer County court records kept by the Court Clerk. For anything tied to property, money paid by the county, or board action, the County Clerk is your office.
Note: When you are unsure which clerk holds a record, a quick phone call to either office can point you to the right counter and save a wasted trip to Mangum.